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Community administrators manage the members of their respective communities in Viva Engage. 

Tip: Updates to community membership, permissions or other settings that are made in Microsoft 365, Azure AD, or Viva Engage can take up to 24 hours to be replicated across your network. Member counts can be inaccurate for up to 30 days due to user lifecycle.

Find and add community members

A screenshot of the Leadership Connection community in Viva Engage.
  1. On the home page of the community, select the + icon in the Members tile.

  2. Search for the people you want to add by typing their name in the search box.
     

Notes: 

  • Native mode: You can add up to 19 members while creating a community (20 total including the community creator). 

  • Non-native mode: You can add up to 50 members while creating a community. 

  • The limit on number of members in a community only applies during the creation of the community. For details, see Limits in Viva Engage.

Remove community members

  1. In the Members tile, click the number next to the the word Members to open up the member panel.

  2. Search for a person by name or email.

  3. Select the options icon (...) next to the person’s name, and select Remove from community.

Add a community admin

Communities can have up to 100 admins.

  1. In the Members tile, click the number next to the the word Members to open up the member panel.

  2. Search for a person by name or email.

  3. Select the options icon (...) next to the person’s name, and then select Make admin.

    Admins have a star next to their icon that shows up under Members. You can also see the community admins from the About Page members pane.

FAQ

Q. Can I add more than 19 members to a community in Native mode or 50 in Non-native mode?

A. Yes. These limits only apply during the initial creation of the community. 

Q. Who can make me an admin for a community?

A. When you create a community, you automatically become its community admin. Another community admin or a Viva Engage verified admin can also give you the community admin role.

A Viva Engage network admin can make you a community admin of a public community but can only make you a community admin of a private community if they belong to that community.

To find Viva Engage admins for your organization, select the Viva Engage Settings icon, select People, and then select View network admins.

Q. The community admin left the company. How can I become an admin?

A. A Viva Engage verified admin can make you an admin for any community.

Q. How do I know when someone requests to join a community in which I have admin privileges?

A. You will get a notification in Viva Engage. In your email notification preferences, if you select Someone requests to join a private community I administer, you will also receive an email notification. For steps, see Enable or disable email and phone notifications.

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